We are fortunate to have National Science Foundation funding to support our community of teen science cafés, the Teen Science Café Network.
NSF requires an annual report. For the National Resource Center to compile the information needed for the report, it is imperative that each Network member put together and submit its own annual report as a requirement of membership.
These reports are due by June 30 each year; the formal report form will be sent to you in the April/May time frame with a request to complete and submit it.
The information from member annual reports will be aggregated in the annual report submitted to NSF; the report will be placed on this website for the benefit of members throughout the Network.
The benefit to you as a member is that the information you collect for your annual report will be useful in evaluating the impact of your program.
In the annual report form, you are asked for basic data on your café events, attendance, and demographics. You are also asked a few questions about your interactions with the Network members and any big successes and struggles you might have had this past year.
You will be well served by developing a draft of what will become the final report via additions throughout the café season.
A good way to collect some of the basic data requested is by having each teen attendee register and complete an Emergency Response form, and fill out a comment cards each café session. Registration cards can be used to gather contact information of attendees, get grade level and school information to determine where advertising is working, and show the frequency of attendance of any one person.
It is also possible to informally estimate demographics using surname as an indicator of ethnicity and first name for gender. As an incentive for the teens to fill out the cards, they could be used to select a small door prize at the end of the session.
Comment cards can provide feedback on the expectations and satisfaction of the audience about topics, styles of presentations, hands-on activities, length of the program, and quality of the venue.
Example registration and comment cards can be found in the Getting Started Toolkit in the Resources section of the Network website. These cards can be customized to collect the full range of information a program wishes.
If you need assistance, contact the National Resource Center at firstname.lastname@example.org.
The data we request is very useful in documenting annual reach and impact of the Network program, but is also information that each Member will likely want to collect about its program to understand impacts.